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Approving
New Track Supervisors
Anyone wishing to become
an authorized track supervisor
shall complete the following
training program. After completion
of the training program,
and signing the track supervisor
agreement (included below)
the applicant's request to
become a supervisor must
be approved by the Board
of Directors of the Northern
California Velodrome Association
(NCVA).
All prospective supervisors
must complete a training
program made up of 4 Saturday
mornings and/or Wednesday
night track sessions. During
the first three sessions
the applicant will act as
an assistant to the regular
supervisor. The applicant
will run the 4th and final
training session with the
regular track supervisor
observing how the session
runs.
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During
the training program the
applicant will learn how
to properly handle required
paperwork (annual Santa Clara/NCVA
releases, rider roster, rental
bike releases, etc). The
applicant will also learn
procedures to handle accident
situations, track session
NCVA fee monies, unruly track
users, location of alarms,
light switches, phone & answering
machine, and other track
equipment. During training
sessions the applicant will
practice the above procedures
under the supervision of
the track supervisor.
An applicant may be required
to assist at additional track
sessions if the observing
track supervisors feel additional
training is needed.
Applicants wanting to become
track supervisors are expected
to show up on time for the
track sessions they sign
up for. They will be present
for the entire session and
lend assistance to the regular
track supervisor as needed.
Failure to show up when scheduled,
stay the entire session or
complete the training program
could result in the applicant's
request to become a track
supervisor being denied. Similar
standards hold for maintenance
of supervisor status.
The applicant will not be
granted track access until
the entire training program
is completed and the NCVA
Board has granted final approval.
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for PDF
Version of following-----------------------------------
Track
Supervisor Agreement
I _______________________________________
( Supervisor) agree to abide
by all of the following conditions.
I understand that failure
to live up to the terms in
this agreement could be grounds
for removal from the Hellyer
Park Velodrome supervisor/access
list.
- Supervisor agrees to
assure Northern California
Velodrome Association (NCVA)
compliance with the Santa
Clara County Parks Department
use permit. [A copy of
this use permit will be
on file at the Velodrome
for reference by each supervisor.]
- Before anyone is allowed
onto the track, Supervisor
will check the track for
any conditions that might
be unsafe (such as broken
glass on the track). Supervisor
will ensure that the track
telephone is in working
order before the start
of each session, and
if not in working order
will keep County & Emergency
#s by a working portable
phone at trackside.
- Supervisor will assure
that all riders have completed
a County/NCVA annual release
during the same calendar
year before they are allowed
onto the track. Supervisor
will be responsible for
collecting NCVA track session
use fees. Supervisor will
assure that a rider roster
is dated and signed by
Supervisor each session.
Each rider must complete
the rider roster and pay
the proper fees before
riding on the track. At
the end of the session,
the rider roster along
with all collected monies
(less supervisor fee) will
be placed in an envelope
and put in the NCVA secure
funds repository. Supervisor
will follow NCVA filing
procedure for all annual
County/NCVA releases completed
during his/her session.
- In the event of an accident,
Supervisor will summon
an ambulance by calling
for emergency response
if needed. Any time there
is an accident on the track,
no matter how minor, a
park ranger must be alerted
so that an accident report
can be filled out.
- Supervisor will notify
the NCVA secretary at least
1 week in advance of starting
any new program and give
2 weeks notice before ending
a riding program. All new
riding programs will be
subject to approval by
the NCVA Board of Directors
(Board).
- All riding programs
conducted by Supervisor
shall be open to the general
public subject to predetermined
conditions. Riding programs
may be limited to a specific
type of bike (road or track),
to licensed or unlicensed
riders, and/or to riders
of a specific category
(the latter must be with
approval of the NCVA Board).
Sessions may not be restricted
to only members from a
certain club or by invitation
only. Riders who don't
wish to participate in
planned activities of a
session will be allowed
to ride as long as they
don't interfere with the
planned activities.
- Supervisor agrees to
be available from time
to time to run/assist at
Saturday morning sessions
when needed.
- Supervisor agrees to
ensure that, at any time
any rider is on a bike
on the track, at least
one supervisor is available
off the bike to assist
in case of emergency.
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Signature (required)
Assigned Key Number |
